Practice Management Tips

5 Tips For Keeping Your Massage Business Financially Healthy

updated on

February 16, 2024

No one decides to start a massage therapy business because of their love of bookkeeping. Recording and reconciling your income and expenses can seem tedious and you’d rather be spending time with clients. But that doesn’t mean you should avoid regularly monitoring your finances. 


Keeping track of your income and expenses is critical to the well-being of your business. Reviewing your finances monthly and quarterly allows you to detect cash flow problems before they become cash flow disasters. Plus, it is much easier to prepare your annual taxes and make accurate estimated payments if you track your income and expenses as you go. 


Understanding where you stand financially also helps you plan for growth. You probably started your business with a budget that included estimates for your monthly income and expenses. Is reality matching up to your projections? By monitoring each month’s income and expenditures, you’ll be able to tell how close you are to meeting your revenue expectations. 


Keep Your Massage Business Financially Healthy, With Revenue Check-Up's

As you drill down into your monthly numbers, you’ll also be able to identify where you can make changes to maximize your profitability.

If you already aren’t monitoring your money from month to month, follow these steps to get started. 


1. Create a Budget Using Current Data

List all of your sources of income, including treatment sessions and product sales. Be realistic about these revenue figures. Make an estimate based on your annual average, not your best month. Be sure to note any significant seasonal fluctuations. Then, list your expenses. When listing your expenses, separate fixed expenses from those that you can adjust. For example, your rent is probably not something you can reduce in the short-term. On the other hand, you can control your labor and product costs. 


2. Begin Regular Recording Of Each Transaction

Using a ledger book, spreadsheet or accounting software, record every business transaction within a short time after it occurs. Plan to add new entries at least once a week. Otherwise, it can be very easy to let this paperwork pile up. Record both payments made to your business and payments made by your business. You don’t want to miss out on any deductible expenses! 

If you are a ClinicSense customer, keeping track of your revenue is easy. Our software includes recording and reporting features that allow you to see your status with just the click of a button. 


3. Compare Your Actual Performance To Your Budget Projections

After you’ve added up all your income and expenses each month, compare the results to your budget. Did your performance match your expectations? Pay particular attention to any shortfalls. These can be signs of impending cash flow problems. 


If your net profit for the month isn’t where you thought it should be, you’ll need to investigate why. Did your expenses increase? Did you book fewer sessions than expected? Are clients buying fewer products or booking shorter sessions than they did in the past?

4. Look For Growth And Upsell Opportunities

Once you know where you stand financially, you can set a course for growth. Look at your biggest sources of revenue. Maybe there’s an opportunity to expand that service or product offering and increase your overall income. 
Could you offer some massage ad-on's? Upsells? What about treatment packages or specials? 

Whatever you decide, there are many ways to make more money as a massage therapist, you just have to get a little creative.

Examine your expenses, too. Are their products or services that produce a low net margin (costing almost as much to offer as you earn)? Maybe it’s time to replace them with something more lucrative. 


5. Know Where Your Money Is, To Earn More Of It

They say that knowledge is power. When you know where you stand financially, you have the power to make the best possible decisions for your business. Stay on top of your cash flow and spot opportunities by making a plan for regular revenue check-ups. 

How Should I Keep Track Of My Massage Business Financials?

A big part of running a health and wellness business means staying on top of your financials - and it's not just the cost of running your store, it's chasing around clients and ensuring that they pay! 
Luckily, ClinicSense offers tools for client billing and payment to help you stay on top of your finances, make more and avoid having an unbalanced check-book at the end of the month.

The reports that ClinicSense offers include: 

  • Revenue report
  • Sales tax report
  • Appointment report
  • Payments report
  • Receivables report
  • Client retention report
  • Reminders report
    And more.

To learn more about ClinicSense reports and finanial tools, check out the financial growth tools for massage therapists here

ClinicSense can help you gain the knowledge you need for your business to thrive. Sign up for a free demo at the link below!

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