Customer engagement tips that will keep your clients coming back to you

Loyal customers are a powerful growth engine for any business. But in today’s competitive market, it takes more than just doing a good job to nurture customer loyalty. Modern customers view brands holistically, examining every aspect of their relationship with a business when deciding which ones have earned their loyalty. They seek businesses that deliver top-notch services and with which they feel personally connected. Lose that connection, and you may lose your client to a competing massage business. 


But don’t worry, maintaining your customer relationships isn’t difficult. 


In this article, we’ll explain how you can engage with your clients between appointments to ensure that when they think about booking a massage, it's you that they call.

Customer engagement builds lasting value 

Does engaging with your clients between appointments really pay off? Yes! 


Maintaining your client relationships increases your customer retention rates (reducing churn) and your revenue. Your most engaged clients are also the ones most likely to...


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This one simple request may reduce your no-show rate

It may seem too good to be true, but adding one simple request to your appointment reminders can reduce your no-show rates. What’s that request and why does it work? That’s what we’re going to share in this article. But first, let’s talk about why you should care about your no-show rate. 

No-shows are a drag (on your time and resources)

The main reason to avoid no-shows or last minute cancellations is that when your client leaves you standing in the treatment room empty-handed, you lose money. Aside from that, it’s just plain frustrating. You’ve planned for that appointment, maybe even brought in staff for coverage, and now that time and cost is wasted. Plus, you’ll now have to expend more time following-up with your absent client to reschedule and may throw your client’s treatment plan off track.  


To help you combat no-shows, we developed the No-Show Prevention Playbook. This free resource details how to create and enforce a bullet-proof cancellation policy. It also includes tips for how to avoid having to enforce your cancellation policy. Because no one wants to have to scold their clients. Everyone is much better off if clients keep their appointments and no-shows never happen. 


One of the strategies we recommend in the playbook is to...


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Build your massage business through customer retention

When you first opened your massage business, customer acquisition was probably a top priority. Getting your name out there and convincing clients to give you a try is critical to any business’s early success. But if you’re still focusing all of your attention on gaining new massage therapy clients, you may be missing out on one of your business’s greatest assets--its existing clients. 


Loyal clients are the solid foundation on which your business will grow and thrive. 


When you invest in nurturing long-term customer relationships, you gain:


  • Higher customer lifetime values (CLTV). Each time the client books an appointment, the total value of your earnings from that client increases. A client who books monthly sessions each month for 5 years has an average CLTV of $4000. Compare this to a customer who books just one or two sessions in total. 
  • Free word-of-mouth marketing. Your loyal clients are more likely to recommend you to their friends. Plus, consumers consider reviews and recommendations from existing clients as among the most credible sources of information about a business. 
  • Less client management stress. Established clients are familiar with your business, and you are familiar with them. You’ve made it past the onboarding stage. This means there’s less risk of misunderstandings and small mistakes are more likely to be forgiven.
  • Increased sales. Research indicates that established clients tend to spend more per visit than new clients. They are also more likely to try new products and services. 

Now, let’s take a look at how you can execute a customer retention plan and reap these benefits for your massage therapy business.


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Beat Massage Envy by showing off your expertise

It may seem like big corporations are taking over the massage therapy marketplace, but you have something no franchised massage businesses can replicate. Beat the competition by demonstrating your professional knowledge and experience. 


Whenever independent businesses in a particular industry are profitable, it is only a matter of time before a large corporation decides it wants in. Then, they begin building multiple corporate-owned or franchised locations, all using the same business model, style and branding. The massage industry is one of the latest businesses to face this corporate invasion, with Massage Envy leading the pack. 


Using a franchise model, Massage Envy has expanded rapidly. There are now more than 1,150 Massage Envy locations in the US. Franchise owners benefit from Massage Envy’s business guidance, advertising support and highly-recognizable brand name. 


How can you compete with all that? 


By being what Massage Envy isn’t. 


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How to follow-up with your massage therapy clients to get them to rebook

You’ve probably had someone tell you that to grow your business, you simply need to earn more and spend less. Attaining real success is a little more complicated, though. How exactly do you earn more money and spend less so that your business can grow?


In this article, we’ll discuss a real method that works--gaining rebookings from your clients. 


Booking repeat customers reduces your administrative costs and increases your revenue per customer. Of course, rebookings also keep your schedule full so that your business keeps earning. 


The best time to acquire a rebooking is right after a successful treatment session. But that doesn’t always happen. Maybe your client was in a hurry to leave or wasn’t sure when they’d be able to come back for another session. Even if it doesn’t happen at checkout, rebooking your existing clients is still a simple and cost-effective way to build your business. 


All you have to do is re-engage their attention and then ask them again. How? Personally follow-up with your clients who don’t rebook after their appointment. Call, text or email your clients and ask them how they are doing. 


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Go positive: Reduce no-shows and late arrivals with rewards

Are late-arrivals and last-minute cancellations disrupting your schedule and costing you money? Many service businesses struggle with how to  manage tardy and no-show clients. Doing nothing is bad for your business. Every time someone reserves your time then fails to show up, you lose money. Late arrivals disrupt your schedule and shortening a session to account for lost time can lead to a bad customer experience. 


But deciding exactly what to do about no-shows and late arrivals can be difficult. Should you charge clients for your lost time or refuse to book them in the future? How do you strike the right balance between protecting your business income and nurturing positive, lasting client relationships? 


In this article, we’ll explore taking a proactive approach to no-show prevention. 


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New Feature: Square Terminal Integration

Today we're excited to announce that ClinicSense is now integrated with Square Terminal!

This means that you can send a payment seamlessly from your ClinicSense account to your Square Terminal device for in-person payments. Accept debit and credit cards and even Apple Pay and Google Pay.

Watch the video below on how it works:


We've tried to anticipate some questions about this new integration (click on the question to view the response):

  1. Do I have to use Square?
  2. How do I buy a Square Terminal? How much does it cost?
  3. Does ClinicSense connect with Square Reader?
  4. How do I connect my ClinicSense account to my Square account?
  5. How do I connect my ClinicSense account to my Square Terminal device?
  6. I currently use Stripe and would now like to use Square. How do I do that?
  7. Can I connect more than one Square account to my ClinicSense account?
  8. Can I sync another device to ClinicSense?

If you have any additional questions, please submit a support ticket and we'll be happy to help.

Have a great day!

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How your massage business can attract Massage Envy customers

In some markets, Massage Envy has become a major source of competition for independent massage therapy practices. Like an invasive species, its franchised locations spring up in an area and then begin to spread. Can your business hold its ground and prevent Massage Envy from stealing your customers? Yes. You can. With some strategic marketing strategies, you can even turn the tables and take customers away from Massage Envy! Here’s how. 

Do a little competitive research to discover Massage Envy’s weaknesses

Massage Envy offers a one-size-fits-most model for selling massage treatments, leaving plenty of room for businesses that offer a more personalized experience to stand out. Start by doing some research to find out what local customers are saying about Massage Envy’s weaknesses. Check out the online reviews for nearby Massage Envy locations. You can find customer reviews on each location’s Google My Business listing, Facebook page, and on Yelp. 


Find out what customers don’t like about their Massage Envy experience and what treatments they wish the brand offered.


Look for other sources of information, too. Often, people will share their experiences in online forums or via social media posts. Local and regional blogs and news outlets may also publish articles about the brand. Use keyword searches to look for recent mentions of Massage Envy online. 


Next, use this information to turn Massage Envy clients into yours. 


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How to win back clients who haven’t booked a massage in months

You have to spend money to make money. We’ve all heard the saying and know it to be true. Providing services to your clients and earning their loyalty requires an investment of time, effort and money. Ultimately, your massage therapy business’s profitability depends on your ability to achieve the best possible return on your investments. You can do that by making sure you maximize the value you gain from each of your clients. 


Every client you obtain comes at a cost. You had to spend money on marketing or other acquisition strategies to bring that client to your door. This is your customer acquisition cost (CAC). You won’t start making a profit until the amount that your client spends with you exceeds their CAC. Of course, the more often a client visits your practice and the longer they remain a customer, the more that profit component will grow. 


That’s why retaining loyal clients and regaining lapsed ones is so important. You’ve already made an investment in the client relationship. Maintaining allows you to reap the rewards.  


But what can you do if a client stops booking appointments with you? Can you win them back? 


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Sick of no-shows? Treat the cause, not the symptom

If your massage therapy business experiences no-shows that disrupt your schedule and your cash flow, you aren’t alone. Almost every personal service business has felt the pain of no-shows at some point. But, you don’t have to accept a continuous stream of no-shows as your status quo. If you want to put a stop to your clients failing to keep their appointments, attack the problem at its source. 


No-shows are the symptom, you need to treat the cause. 

Why do people fail to show up for their scheduled massage therapy appointments? 

While everyone has their own reasons, there are some commonalities when it comes to no-shows. For example, some people fail to show because they fail to recognize the impact their lack of commitment has on you and your business. In other words, they don’t take your business seriously or aren’t aware of your no-show policy. 


Other clients may realize they need to cancel, but can’t find an easy or convenient way to get in touch with you--so they just fail to show instead. Nervousness and concerns about the cost can also get in the way of your clients showing up for their scheduled appointments. 


And, it should come as no surprise that if your client has a bad experience with your business, they may decide not to keep a future appointment. 


One of the top reasons people fail to keep their appointments is...


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